Constitution - Revision history

Secretary at 19:20, 5 October 2026

2026-10-05T19:20:15Z

← Older revision		Revision as of 19:20, 5 October 2026
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	'''Version:''' 3.4 '''Last AGM/EGM:''' ~~18th~~ September ~~2025~~		'''Version:''' 3.6 '''Last AGM/EGM:''' 23rd September 2026

Secretary at 16:54, 2 October 2026

2026-10-02T16:54:02Z

← Older revision		Revision as of 16:54, 2 October 2026
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	*First Year Representative		*First Year Representative
	*3x Extraordinary Committee Members		*3x Extraordinary Committee Members
	*ATU Officer

	3.2.5 The Committee elected must have a Captain, a Treasurer and a Secretary and these positions must be filled at the AGM.		3.2.5 The Committee elected must have a Captain, a Treasurer and a Secretary and these positions must be filled at the AGM.
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	3.2.8 The Secretary’s duties shall include the maintenance of Club documents and records including Minutes of all general meetings and committee meetings and is responsible for Club communication.		3.2.8 The Secretary’s duties shall include the maintenance of Club documents and records including Minutes of all general meetings and committee meetings and is responsible for Club communication.

	3.2.9 ~~Only an ATU student may run for the position~~ of ~~ATU~~ Officer, ~~if none are put for election then~~ the ~~position remains unfilled~~.		3.2.9 The Committee will have a designated role of Environmental Officer, as specified by Mountaineering Ireland. This role will be assigned to one of the existing committee positions at the first full committee meeting of the academic year.

	3.2.10 The Committee will have a ~~designated role of Environmental Officer, as specified by Mountaineering Ireland~~. ~~This role~~ will be ~~assigned~~ to ~~one of~~ the ~~existing~~ committee ~~positions at the first full~~ committee ~~meeting of the academic year~~.		3.2.10 The Committee will have an Advisor and they will be appointed by the Outgoing Committee. They must be an experienced committee member from a recent committee. They will be elected at an AGM/EGM. The Committee Advisor will have no vote on the Committee and will only serve to offer advice to the current committee based on previous learnings of older committees. They will attend committee meetings.

	3.2.11 The ~~Committee will~~ have ~~an Advisor and they will be appointed by~~ the ~~Outgoing Committee. They must be an experienced~~ committee ~~member from a recent committee. They will be elected at an AGM/EGM~~. The ~~Committee Advisor will have no vote on the Committee~~ and ~~will only serve to offer advice~~ to the ~~current committee based on previous learnings of older committees. They will attend committee meetings~~.		3.2.11 The climbing vice-captain and TSO have the option to appoint trainer(s) (non-committee role also volunteer) for climbing. The climbing vice-captain and TSO can appoint themselves to the role.

	3.2.12 ~~The climbing vice-captain and TSO have the option to appoint trainer(s) (non-committee role also volunteer) for climbing. The climbing vice-captain and TSO can appoint themselves to the role.~~		3.2.12 The Committee will have a designated role of Oifigeach Gaeilge (Irish Language Officer). This role will be assigned to one of the existing committee positions at the first full committee meeting of the academic year. Their task is to assist with translating announcements and emails into Irish and to encourage the use and learning of the language within the club.

	~~3.2.13~~ The Committee will have a designated role of Oifigeach Gaeilge (Irish Language Officer). This role will be assigned to one of the existing committee positions at the first full committee meeting of the academic year. Their task is to assist with translating announcements and emails into Irish and to encourage the use and learning of the language within the club.


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	4.9.2 An EGM must be called for the following:		4.9.2 An EGM must be called for the following:
	*To re-elect the Captain, Secretary, Treasurer ~~or either of the Vice-Captains~~ if necessary during the course of the year.		*To re-elect the Captain, Secretary or Treasurer if necessary during the course of the year.
	*To make amendments to the constitution.		*To make amendments to the constitution.
	*To vote on motions, including motions of no confidence in officers of the Committee, proposed by the membership and submitted to the Committee via the written request outlined in Article 4.9.1.		*To vote on motions, including motions of no confidence in officers of the Committee, proposed by the membership and submitted to the Committee via the written request outlined in Article 4.9.1.

Secretary at 16:51, 2 October 2026

2026-10-02T16:51:41Z

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 Added 10.3 to require the Club Captain to hold a representative role for the Maamturks Challenge Sub-committee
 == Minutes ==
 [https://drive.google.com/drive/folders/12TFpLqkmbQ5wZ6ZG59-dXlkx2VEZCPwM?usp=sharing Folder of EGM/AGM Minutes]

Secretary: Updated constitution

2025-09-18T16:01:37Z

Updated constitution

← Older revision		Revision as of 16:01, 18 September 2025
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	'''Version:''' 3.3 '''Last AGM/EGM:''' ~~20th March~~ 2025		'''Version:''' 3.4 '''Last AGM/EGM:''' 18th September 2025


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	10.2 The Committee is required to ensure a Maamturks Challenge Sub-Committee is appointed by November		10.2 The Committee is required to ensure a Maamturks Challenge Sub-Committee is appointed by November

			10.3 Positions in the Maamturks Challenge Sub-Committee shall be open to any club member or past club member, with the exception of the Sub-Committee Treasurer, which is filled by the Committee Treasurer. The Club Captain is also required to sit on the Sub-Committee, and shall fulfil a representative roll


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	RE Article 1.2 changed the definition of a club member to be based on paid membership fees		RE Article 1.2 changed the definition of a club member to be based on paid membership fees

	Added 3.2.13 for an Irish language officer to be assigned to a current committee member to promote the use of the Irish language		Added 3.2.13 for an Irish language officer to be assigned to a current committee member to promote the use of the Irish language

			----
			'''EGM, 17th September 2025'''

			Added 10.3 to require the Club Captain to hold a representative role for the Maamturks Challenge Sub-committee

	== Minutes ==		== Minutes ==
	[https://drive.google.com/drive/folders/12TFpLqkmbQ5wZ6ZG59-dXlkx2VEZCPwM?usp=sharing Folder of EGM/AGM Minutes]		[https://drive.google.com/drive/folders/12TFpLqkmbQ5wZ6ZG59-dXlkx2VEZCPwM?usp=sharing Folder of EGM/AGM Minutes]

ClubDomination2025 at 18:44, 12 May 2025

2025-05-12T18:44:51Z

← Older revision		Revision as of 18:44, 12 May 2025
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	1.1 The title of this Club shall be University of Galway Mountaineering Club (~~UG MC~~), henceforth referred to as ‘The Club’.		1.1 The title of this Club shall be University of Galway Mountaineering Club (UGMC), henceforth referred to as ‘The Club’.

	1.2 A Club Member is defined as a person who is registered to the Club on Yourspace. The right to vote at Annual and Extraordinary General Meetings shall be afforded only to those who have paid an up-to-date membership fee. All others, including those who have trial membership, shall be unable to vote, but may be nominated for committee positions.		1.2 A Club Member is defined as a person who is registered to the Club on Yourspace. The right to vote at Annual and Extraordinary General Meetings shall be afforded only to those who have paid an up-to-date membership fee. All others, including those who have trial membership, shall be unable to vote, but may be nominated for committee positions.
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	'''AGM, 22nd March 2023'''		'''AGM, 22nd March 2023'''

	Added 4.8 ATU officer must be ~~atu~~ student		Added 4.8 ATU officer must be ATU student

	RE 4.21 Decreased number of OCMs from 4 to 2		RE 4.21 Decreased number of OCMs from 4 to 2
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	Added an article 4 on general meetings that combines what was article 3 and 5		Added an article 4 on general meetings that combines what was article 3 and 5
	*Agenda for the general meetings are to be made available to all club members 2 days in advance		*Agenda for the general meetings are to be made available to all club members 2 days in advance
	*Minutes are to be available for all general meetings not just ~~agms~~		*Minutes are to be available for all general meetings not just AGMs
	*Added that each member has one vote		*Added that each member has one vote
	*Added that the chair must vacate the chair and someone else is appointed in the case of a conflict of interest		*Added that the chair must vacate the chair and someone else is appointed in the case of a conflict of interest

Secretary: Updated constitution

2025-05-12T18:40:45Z

Updated constitution

← Older revision		Revision as of 18:40, 12 May 2025
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	'''Version:''' 2.9 '''Last AGM/EGM:''' 20th March ~~2024~~		'''Version:''' 3.3 '''Last AGM/EGM:''' 20th March 2025


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	RE Section 4.7.2 Changed from 2 days to 1 day / 24 hours.		RE Section 4.7.2 Changed from 2 days to 1 day / 24 hours.

			----
			'''AGM, 20th March 2025'''

			RE Article 1.2 changed the definition of a club member to be based on paid membership fees

			Added 3.2.13 for an Irish language officer to be assigned to a current committee member to promote the use of the Irish language

	== Minutes ==		== Minutes ==
	[https://drive.google.com/drive/folders/12TFpLqkmbQ5wZ6ZG59-dXlkx2VEZCPwM?usp=sharing Folder of EGM/AGM Minutes]		[https://drive.google.com/drive/folders/12TFpLqkmbQ5wZ6ZG59-dXlkx2VEZCPwM?usp=sharing Folder of EGM/AGM Minutes]

Secretary at 18:31, 12 May 2025

2025-05-12T18:31:12Z

← Older revision		Revision as of 18:31, 12 May 2025
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	1.2 A Club Member is defined as a person who is registered to the Club on Yourspace. The right to vote at Annual and Extraordinary General Meetings shall be afforded only to those who have paid an up-to-date membership fee. All others, including those who have trial membership, shall be unable to vote, but may be nominated for committee positions.		1.2 A Club Member is defined as a person who is registered to the Club on Yourspace. The right to vote at Annual and Extraordinary General Meetings shall be afforded only to those who have paid an up-to-date membership fee. All others, including those who have trial membership, shall be unable to vote, but may be nominated for committee positions.


	1.3 Membership of The Club is limited to students, staff and alumni of the University of Galway, members of the Galway Mountain Rescue Team and members of Atlantic Technical University (ATU).		1.3 Membership of The Club is limited to students, staff and alumni of the University of Galway, members of the Galway Mountain Rescue Team and members of Atlantic Technical University (ATU).

Secretary at 18:30, 12 May 2025

2025-05-12T18:30:50Z

← Older revision		Revision as of 18:30, 12 May 2025
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	1.1 The title of this Club shall be University of Galway Mountaineering Club (UG MC), henceforth referred to as ‘The Club’.		1.1 The title of this Club shall be University of Galway Mountaineering Club (UG MC), henceforth referred to as ‘The Club’.

	1.2 A Club Member is defined as a person who is registered to the Club on ~~YourSpace~~. ~~Upon registering for the Club on YourSpace, the new Club Member enters a probationary period in which they are unable~~ to ~~cast votes~~ at ~~general meetings~~. ~~Besides this~~, ~~they are to~~ be ~~equal in all other aspects~~ to ~~full Club Members~~, ~~and they~~ may ~~run~~ for committee positions ~~at general meetings~~. ~~The probationary period will end in one of the following ways, whichever occurs first:~~		1.2 A Club Member is defined as a person who is registered to the Club on Yourspace. The right to vote at Annual and Extraordinary General Meetings shall be afforded only to those who have paid an up-to-date membership fee. All others, including those who have trial membership, shall be unable to vote, but may be nominated for committee positions.

	~~# After two weeks have elapsed from the date of registration.~~
	~~# Attendance of any activity or training organised by the Club and documented in the Club calendar (excluding social nights and general meetings).~~
	~~# Upon election to a committee position.~~
	~~Once the probationary period has ended, the new Club Member shall be deemed a full Club Member and hold all rights attributed to a Club Member by this document.~~

	1.3 Membership of The Club is limited to students, staff and alumni of the University of Galway, members of the Galway Mountain Rescue Team and members of Atlantic Technical University (ATU).		1.3 Membership of The Club is limited to students, staff and alumni of the University of Galway, members of the Galway Mountain Rescue Team and members of Atlantic Technical University (ATU).
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	3.2.12 The climbing vice-captain and TSO have the option to appoint trainer(s) (non-committee role also volunteer) for climbing. The climbing vice-captain and TSO can appoint themselves to the role.		3.2.12 The climbing vice-captain and TSO have the option to appoint trainer(s) (non-committee role also volunteer) for climbing. The climbing vice-captain and TSO can appoint themselves to the role.

			3.2.13 The Committee will have a designated role of Oifigeach Gaeilge (Irish Language Officer). This role will be assigned to one of the existing committee positions at the first full committee meeting of the academic year. Their task is to assist with translating announcements and emails into Irish and to encourage the use and learning of the language within the club.


	===3.3 Election of Committee Members===		===3.3 Election of Committee Members===

Webmaster: AGM Amendments 20/03/2024

2024-11-06T15:28:32Z

AGM Amendments 20/03/2024

← Older revision		Revision as of 15:28, 6 November 2024
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	'''Version:''' 2.8 '''Last AGM/EGM:''' ~~24th January~~ 2024		'''Version:''' 2.9 '''Last AGM/EGM:''' 20th March 2024


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	1.3 Membership of The Club is limited to students, staff and alumni of the University of Galway, members of the Galway Mountain Rescue Team and members of Atlantic Technical University (ATU).		1.3 Membership of The Club is limited to students, staff and alumni of the University of Galway, members of the Galway Mountain Rescue Team and members of Atlantic Technical University (ATU).

	1.4 The aim of the club will be to provide a means for the safe and enjoyable practice of all ~~mountaineering – related~~ activities as appropriate for its members.		1.4 The aim of the club will be to provide a means for the safe and enjoyable practice of all mountaineering–related activities as appropriate for its members.

	1.5 This document should be made available for viewing to all club members (via the club website) in an ~~uneditable~~ format only.		1.5 This document should be made available for viewing to all club members (via the club website) in an un-editable format only.


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	3.2.11 The Committee will have an Advisor and they will be appointed by the Outgoing Committee. They must be an experienced committee member from a recent committee. They will be elected at an AGM/EGM. The Committee Advisor will have no vote on the Committee and will only serve to offer advice to the current committee based on previous learnings of older committees. They will attend committee meetings.		3.2.11 The Committee will have an Advisor and they will be appointed by the Outgoing Committee. They must be an experienced committee member from a recent committee. They will be elected at an AGM/EGM. The Committee Advisor will have no vote on the Committee and will only serve to offer advice to the current committee based on previous learnings of older committees. They will attend committee meetings.

	3.2.12 The climbing vice-captain and TSO have the option to appoint a trainer (non-committee role also volunteer) for climbing. The climbing vice-captain and TSO can appoint themselves to the role.		3.2.12 The climbing vice-captain and TSO have the option to appoint trainer(s) (non-committee role also volunteer) for climbing. The climbing vice-captain and TSO can appoint themselves to the role.

	===3.3 Election of Committee Members===		===3.3 Election of Committee Members===
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	3.3.4 All members must be nominated and then seconded by members of the Club before they can stand for election.		3.3.4 All members must be nominated and then seconded by members of the Club before they can stand for election.

	3.3.5 Voting for the election of ~~committee~~ positions will be by secret ballot ~~using~~ a first~~-past-the-post electoral system~~.		3.3.5 Voting for the election of Committee positions will be by secret ballot. A candidate is deemed elected if they receive over 50% of the vote. If no one candidate receives over 50% of the vote, a second round of voting shall be held between the two candidates with the most votes, wherein the winner of this round is deemed elected. In the event of two or more candidates tying for most/second most votes in a first round, a runoff election is held between them to determine who advances.

	3.3.6 Each ~~extraordinary~~ Committee Member position must have its own election.		3.3.6 Each Extraordinary Committee Member position must have its own election.

	3.3.7 The Committee may appoint up to a maximum of three Club Members to unfilled or vacated committee positions except the positions of Captain, Secretary and Treasurer each year by majority vote at a committee meeting without calling an EGM.		3.3.7 The Committee may appoint up to a maximum of three Club Members to unfilled or vacated committee positions except the positions of Captain, Secretary and Treasurer each year by majority vote at a committee meeting without calling an EGM.
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	3.5.4 If an important vote is to be taken at the committee meeting, at least two-thirds of the current committee must be present to vote.		3.5.4 If an important vote is to be taken at the committee meeting, at least two-thirds of the current committee must be present to vote.

	3.5.5 Non-~~committee~~ members can apply to be observers of ~~committee~~ meetings ~~to see how things are run and how the inner workings of the club flows~~. Observers should have a non-verbal role in meetings, meaning they don't contribute any input. This will allow people with interest in ~~committee~~ roles to see ~~what they are would be in for~~.		3.5.5 Non-Committee members can apply to be observers of Committee meetings. Observers should have a non-verbal role in meetings, meaning they don't contribute any input. This will allow people with interest in Committee roles to see how the Committee and club operates.

	3.5.6 The minutes from the last committee meeting should be approved by a vote at the start of each committee meeting.		3.5.6 The minutes from the last committee meeting should be approved by a vote at the start of each committee meeting.
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	== Article 4. General Meetings ==		== Article 4. General Meetings ==

	4.1 The agenda should be made available to the Club Members ~~2 days~~ in advance.		4.1 The agenda should be made available to the Club Members 1 day/24 hours in advance.

	4.2 The minutes of general meetings are to be made available to all Club Members.		4.2 The minutes of general meetings are to be made available to all Club Members.
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	4.7.1 Club Members should be given the opportunity to submit motions or topics for discussion regarding the Club and its operation ahead of a general meeting to the Committee for consideration.		4.7.1 Club Members should be given the opportunity to submit motions or topics for discussion regarding the Club and its operation ahead of a general meeting to the Committee for consideration.

	4.7.2 Motions must be shared with the membership ~~2 days~~ in advance of the meeting.		4.7.2 Motions must be shared with the membership 1 day/24 hours in advance of the meeting.

	4.7.2 Motions must be proposed and seconded by members of the Club.		4.7.3 Motions must be proposed and seconded by members of the Club.

	4.7.3 Time will be allocated for members to speak on motions.		4.7.4 Time will be allocated for members to speak on motions.

	4.7.4 Voting on motions may be done by a show of hands.		4.7.5 Voting on motions may be done by a show of hands.

	4.7.5 Votes on all motions are by simple majority unless stated otherwise.		4.7.6 Votes on all motions are by simple majority unless stated otherwise.

	===4.8 Annual General Meetings (AGMs)===		===4.8 Annual General Meetings (AGMs)===
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	4.9.1 An EGM of the Club may be called either directly by the Committee or by a written request to the Committee with at least 30 signatures of Club Members.		4.9.1 An EGM of the Club may be called either directly by the Committee or by a written request to the Committee with at least 30 signatures of Club Members.

	4.9.2 An EGM must be called for the following		4.9.2 An EGM must be called for the following:
	To re-elect the Captain, Secretary, Treasurer or either of the Vice-Captains if necessary during the course of the year.		*To re-elect the Captain, Secretary, Treasurer or either of the Vice-Captains if necessary during the course of the year.
	To make amendments to the constitution.		*To make amendments to the constitution.
	To vote on motions, including motions of no confidence in officers of the Committee, proposed by the membership and submitted to the Committee via the written request outlined in Article 4.9.1.		*To vote on motions, including motions of no confidence in officers of the Committee, proposed by the membership and submitted to the Committee via the written request outlined in Article 4.9.1.

	4.9.3 A minimum of seven days' notice must be given to all Club Members of an EGM.		4.9.3 A minimum of seven days' notice must be given to all Club Members of an EGM.
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	Article 5 is updated from club events to club activities to remain consistent with the rest of the constitution		Article 5 is updated from club events to club activities to remain consistent with the rest of the constitution

	Article 7 ~~equipment~~		Article 7 Equipment
	*Changed wording of how the club equipment is owned		*Changed wording of how the club equipment is owned
	*Added that any signs of wear or large falls should be reported to equipment officer		*Added that any signs of wear or large falls should be reported to equipment officer
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	'''EGM, 24th January 2024'''		'''EGM, 24th January 2024'''

	Ordinary Committee Members are ~~not~~ Extraordinary Committee members		Article 3 Ordinary Committee Members are now Extraordinary Committee members

	Section 3.2.4 added an additional Extraordinary Committee member		Section 3.2.4 added an additional Extraordinary Committee member

			----
			'''AGM, 20th March 2024'''

			RE Section 3.2.12 Amended wording from ‘a trainer’ to ‘trainer(s)’.

			RE Section 3.3.5 Changing of voting system, removal of first past the post model.

			RE Section 3.5.5 Reworded article to be more concise.

			RE Section 4.1 Changed from 2 days to 1 day / 24 hours.

			RE Section 4.7.2 Changed from 2 days to 1 day / 24 hours.



	== Minutes ==		== Minutes ==
	[https://drive.google.com/drive/folders/12TFpLqkmbQ5wZ6ZG59-dXlkx2VEZCPwM?usp=sharing Folder of EGM/AGM Minutes]		[https://drive.google.com/drive/folders/12TFpLqkmbQ5wZ6ZG59-dXlkx2VEZCPwM?usp=sharing Folder of EGM/AGM Minutes]

Aodhan: EGM Jan 2024

2024-01-26T11:56:32Z

EGM Jan 2024

← Older revision		Revision as of 11:56, 26 January 2024
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	'''Version:''' 2.7 '''Last AGM/EGM:''' ~~27nd September 2023~~		'''Version:''' 2.8 '''Last AGM/EGM:''' 24th January 2024


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	*Trips Officer		*Trips Officer
	*First Year Representative		*First Year Representative
	*~~2x Ordinary~~ Committee Members		*3x Extraordinary Committee Members
	*ATU Officer		*ATU Officer

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	3.3.5 Voting for the election of committee positions will be by secret ballot using a first-past-the-post electoral system.		3.3.5 Voting for the election of committee positions will be by secret ballot using a first-past-the-post electoral system.

	3.3.6 Each ~~Ordinary~~ Committee Member position must have its own election.		3.3.6 Each extraordinary Committee Member position must have its own election.

	3.3.7 The Committee may appoint up to a maximum of three Club Members to unfilled or vacated committee positions except the positions of Captain, Secretary and Treasurer each year by majority vote at a committee meeting without calling an EGM.		3.3.7 The Committee may appoint up to a maximum of three Club Members to unfilled or vacated committee positions except the positions of Captain, Secretary and Treasurer each year by majority vote at a committee meeting without calling an EGM.
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	*Added 10.2 that the committee is required to ensure a subcommittee is appointed		*Added 10.2 that the committee is required to ensure a subcommittee is appointed

			----
			'''EGM, 24th January 2024'''

			Ordinary Committee Members are not Extraordinary Committee members

			Section 3.2.4 added an additional Extraordinary Committee member


	== Minutes ==		== Minutes ==
	[https://drive.google.com/drive/folders/12TFpLqkmbQ5wZ6ZG59-dXlkx2VEZCPwM?usp=sharing Folder of EGM/AGM Minutes]		[https://drive.google.com/drive/folders/12TFpLqkmbQ5wZ6ZG59-dXlkx2VEZCPwM?usp=sharing Folder of EGM/AGM Minutes]